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Manpower Planning, Scheduling and Tracking of a Construction Project Using Microsoft Project Software

Abhishek sharma and K.K. Pathak

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Microsoft Project Software; Task; Critical path; Manpower; Project

PUBLISHED DATE December 2015
PUBLISHER The Author(s) 2015. This article is published with open access at www.chitkara.edu.in/publications

Many project suffers time and cost overruns due to improper planning, scheduling and execution works that results in several issues like delay in providing facilities, development, reduction in quality of construction and making the project more expensive. A little consideration shows that the time required to complete the project is inversely proportional to the supply of manpower. As the manpower is increased, the completion time of the project is decreased and on the other hand if the manpower is decreased, the completion time of the project is increased. The present study deals with the manpower planning, scheduling and tracking of “Construction of a Residential Block at Mahadev Parisar, Bhopal”, a six storied (G+6) building project whose construction is in progress at Shivaji Nagar, Bhopal, Madhya Pradesh. A comparison between the baseline duration and cost to actual duration and cost of manpower of project is also determined using project management software tool Microsoft Project 2013.


The management can be defined as the art and the science of preparing, organising and directing human efforts to control the forces and use the materials of nature for the benefit of human race. Project management aims to achieve the specified goals of the project leading to completed facility, by virtue of planning, executing, and controlling time, funds and human and technical resources. The planning essentially consists of setting objective, identifying resources and forming strategy. Execution consists of allocation of resources, guiding execution, coordinating efforts and motivating the staff. Controlling consists of measuring achievement goals, reporting, and resolving problems. The planning, executing and controlling are performed on a continuous basis till the goals of the project are realized.

PMBOK Guide (2000), defines that a project is a temporary effort undertaken to create a unique product or service. Temporary means that every project has a definite start and a definite end. Unique means that the every project is different in some way from all other project. Ismail Abdul Rahman etal. (2014) founded significant factors causing cost overrun in construction project are shortage of labour low productivity of labours, lack of experience of contractor and sub-contractor, financial difficulties, unclear and inadequate detail drawing, design change. K.K. Chithkara (1998), defined the project management as a science & art of mobilizing and managing human resources, materials, machineries and money to complete the assigned task within specified duration & pre estimated costs and specified technical performance standards. According to Hamed et al. (2013), every organization, at least, has four types of resources to be allocated in order to achieve organizational aims. These resources are: human resources, physical resources, financial resources, and technology resources. Resources should be allocated in an efficient and appropriate manner since success is achieved when plans, employees, performance, controls and commitments made act to maintain and survive allocated resources.

Workers at the project site are made to execute a specified function and its connected tasks. These workers include engineer, construction workers, supervisors, operators, drivers, and administrative personnel. Construction involves multi skill technology for its wide range of related activities. These skills vary with nature of job, type of project, and corporate policy of the contractor. For ease of estimating, planning, accounting, and controlling; the project workers are classified based on trade wise. Further, these are divided into two groups, namely, direct manpower and indirect manpower.

Building infrastructures in India has now become formidable challenge which can only be met by adopting innovative construction technology. Construction work involves different activities carried out by diverse processes by skilled and unskilled workers, and needs to be completed within planned time schedule. To maintain such time schedule, construction processes need to employ new tools and techniques in project management. So the need for better construction practices, systematised planning and programming of works and effective management in the industry, is therefore the demand of the day.

Page(s) 161–169
URL http://dspace.chitkara.edu.in/jspui/bitstream/1/699/3/004_JOTITT_K%20K%20Pathak.pdf
ISSN Print : 2321-3906, Online : 2321-7146
DOI https://doi.org/10.15415/jotitt.2015.32011

As explained above, the management of time and manpower is the prime factor that affect greatly to the efficient and timely completion of the project. This is the management that sets up the relations among various activities and helps the site engineer to fix the priorities of task. Having the information about the availability of the manpower and have those available at right time for the activities plays a vital role in managing the costs and smoothly executing the project activities. The software Microsoft Project 2013 is the popular tool in modern days to manage the project efficiently. The software also helps to enhance project manager’s efficient performance towards wastage of resources and its minimization during construction process.

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